18th Annual Cherry Creek Arts Festival
July 4/5/6, 2008
Thank you for your interest in volunteering for the Cherry Creek Arts Festival!
Volunteers are the backbone of the Cherry Creek Arts Festival. The difference between a good volunteer program and a great one is that the volunteers have a wonderful time while they are working for the event.
A team of almost 1,000 volunteers are needed to produce the Cherry Creek Arts Festival each year. The Cherry Creek Arts Festival's mission is to provide access to a broad array of arts experiences and support arts education in Colorado. Our volunteer team understands that mission and works towards its goals by volunteering for one of our many committees during the event.
The key to establishing a quality volunteer program and maintaining it from year to year is communication. This process continues through all aspects of CCAF volunteer management, including recruitment, recognition and training. The results say everything: our volunteer team returns from year to year and continually offer positive feedback as well as constructive suggestions on ways to improve the event.
At the Cherry Creek Arts Festival, our volunteers play a huge part in our success!
2008 Volunteer Application
18th Annual Cherry Creek Arts Festival
July 4/5/6, 2008
Attendance
We depend on your commitment to participate. Your presence and prompt arrival for your scheduled shifts are absolutely necessary. VERY IMPORTANT: If your schedule must change, or if you have an emergency, please contact us immediately!
Arrivals & Breaks
You must check in at the Volunteer Headquarters (Location TBD) at the beginning of each shift you work. Please try to arrive 20-30 minutes early. Volunteers will receive breaks for each shift, which will be coordinated by Committee Chairs.
T-shirt
Every volunteer receives the Official Cherry Creek Arts Festival Volunteer T-shirt. This shirt must be worn while you are working at the Arts Festival. Please do not make any alterations to your T-shirt while you are volunteering for the CCAF.
Training
All volunteers, new and returning, are requested to attend the training session held during the weeks prior to the Arts Festival. This session provides you with all the necessary details and logistics of the Arts Festival, along with your Festival T-shirt. Things change every year and it is vital that you know the new information.
2008 Volunteer Training date and location will be sent to you with your confirmation.
Meals and beverages
Volunteers will be offered a variety of snacks and beverages before and during their shift, along with a meal token to be used at any of the on-site food vendor booths. Alcoholic beverages may not be consumed before or during a volunteer's shift
Committee Information
Art Auction
The Art Auction helps fund the Arts Festival's year round art education program. Join this exciting committee in coordinating the set-up and operation of the silent online auction consisting of over 150 donated pieces from our exhibiting artists. Help change the landscape of art education in our community. Computer skills are welcome but not a necessity! Chairs: John Martin, Jim Penta
Artist Demonstrations
Get an intimate look at the process as exhibiting artists reveal their secrets during the Artist Demonstrations. Committee volunteers assist with set-up and take-down of the artists' materials on stage, assist artists with their equipment, technical support, announcing the introduction of the artists, and booth-sit during demonstrations. Demonstrations take place Friday & Saturday, 11am-5pm and Sunday, 11am-3pm. This committee requires a full day commitment, yet is a shorter day. Chairs: Linda Bjelland, Ilse Hoffman
Artist Relations
How would you like to be part of our Artists Relations team and enjoy a one to one experience with our visiting artists? Our main responsibility is to provide a high level of hospitality as well as act as their main contact for daily information as well as provide ongoing breaks and refreshments. All in all, our goal is to create an all round positive experience for all of the artists. Chairs: Diane Andrich, Judy Genrich, George Hernandez, Toni Knight, Barbara Weller
Artists Relations consists of the following three teams. Give them each a try if you'd like. You'll be glad you did!
Artist Hospitality Center Hospitality Center volunteers greet the artists and oversee the center where refreshments and information flow as well as great conversation exchanged between you and the artists throughout each day of the festival.
Booth Sitting Booth sitters provide ongoing relief to the artists from their booths in order for them to take needed breaks during the hours of the festival. The booth sitter oversees the artist's booth as well as communicates with the festival visitors. This is a great way to talk to the visitors and get to know the artists and their art.
Artist Errands You too can become a hero and create a positive experience for the artist while having a great time. The Artists Errands team delivers cool beverages and delicious snacks to the artists throughout the Arts Festival site. The Artists Errand team is always a welcome sight and is a great way to get to know the artists as well as view the art throughout the festival.
Beverage Coordination
Ensure that Product Suppliers are fulfilling the needs of Non-Profit Organizations, who staff and run beverage stands. Volunteers will be involved with inventory management and coordination of product distribution. If you are over 21 years of age, like to see all areas of the Arts Festival, do a lot of walking and interface with individuals from various organizations, this is the committee for you. Some lifting may be required. Chairs: Mark Wiebe, Eric Gilmore
Creation Station
This award winning activity area features interactive arts projects for children. Be prepared to laugh and watch kids create masterpieces. We need your help staffing activities, organizing materials and helping kids have a wonderful time. Become a team leader by overseeing an activity for the entire day including supply distribution, volunteer management and production needs. Chairs: Eddie Guerrero, Daniel James, Jill-Ellyn Straus, Nancy Vahling
Culinary Arts
Oversee the overall cleanliness, appearance and general operations of culinary areas. Volunteers do not cook, serve food or work in the food booths. Volunteers notify the culinary Chair when change is needed, trash pick up is required, if there is a problem with propane or electrical service, or any situation which might present a health or safety issue for the vendors, volunteers or festival guests. Chairs: Brenda Davis, Sue DeVille, Lauren Feldman, Jan Humphries
Culinary Demonstration
Volunteers with this tasty committee will get an up close look at the artistry of culinary creations. A variety of duties such as assisting with seating, acting as liaison between chefs/chef assistants and audience, serving samples prepared during the demonstrations, and keeping the area neat and tidy are among a few of the responsibilities you will be asked to perform. (This is a new event so be prepared to be flexible as unexpected tasks and duties may arise.) Shift #1; 10:30am – 2:00pm and shift #2: 2:00pm – 6:30pm (5:30 on Sunday). Volunteers are required to be 21 years of age or over. Chairs: Victoria Shiveley & Celeste Priest
Festival Ambassadors
Festival Ambassador volunteers are the #1 hosts and the eyes and ears of the Arts Festival. This elite group will wear a special Festival T-shirt and hat and will be the first to meet and greet Arts Festival guests. Festival Ambassadors need a smiling face and a friendly attitude. Ambassadors will offer assistance, contact security when needed, distribute Festival Guide Magazines, answer questions, give directions, distribute sunscreen, help to keep the Arts Festival a safe place and, most of all, make our guests feel welcome. Chairs: Greg Breen, Rod Fiore, Millie Grant, Karen Mauler, Mona Pompili, John Trueblood
Festival Research
Volunteers on this committee will improve overall festival presentation / production and customer service at all levels. The goal is to not only†point out possible areas of improvement but to also†highlight successes. Volunteers will be gathering information using a questionnaire and then surveying (from a distance) all areas of CCAF. Depending on the information garnered, changes will be made to improve the CCAF experience. Chairs: Jane Cunningham, Jeanette Czerniak, Mark Martinez, Ephraim Salik
Finance
Volunteers assist with cash management, making change for vendors all over the site, and with reporting of retail sales. Each function is heavier during some hours and lighter during others. Flexibility is much appreciated! Accounting, banking and/or cash handling experience preferred but not required. Shift hours: Friday and Saturday: 11am to 4:30, 4pm to 9:30; Sunday: 11am to 3:30, 3pm to 7:30 Chairs: Jim Fore, Joe Klein
Performing Arts
Wanna achieve rock star status??? Here's where you start! Volunteers assist with the set-up /strike of stages, all production aspects and assist performers. Some lifting is required. Chairs: William Collier, Lilian Lin, Eddie Pierson, Marvel Pierson, Alicia Solow-Niederman, Brittany Via
Production
Production Committee volunteers will assist in two areas:
(Please note which of the following areas of Production you would like to volunteer for on the application.)
Chairs: Aaron Keffer, Jeff Koning, Jerry Westergard
Set-Up/Tear-Down
Want to be a magician and transform Cherry Creek North into a Festival Wonderland, in just one day? Put your mind and muscles to work in an experience you will never forget. We set it up, we tear it down, and we do it with a lot of spirit.
Signs & Banners
Production Committee volunteers make sure that all signs and banners are in their proper place. They are responsible for the festive look and for people knowing where to go. This committee needs assistance in June at the Saturday Work Sessions and during Set-Up/Tear-Down.
Special Projects
Variety, flexibility and fun are all a part of the Special Projects committee. This committee helps manage the annually-changing special projects at the Arts Festival, which range from special exhibits to special performances. Each year you won't know what to expect, but you can expect fun and ever-changing projects.
Volunteer Coordination
This committee will operate volunteer headquarters. These responsibilities include checking-in volunteers, distributing T-shirts and offering snacks and beverages to the Volunteer Team. The committee also helps with all volunteer training and set-up. If you are upbeat and ready for anything, we need you! Chairs: Ruth Brassell, Robyn Copeland, Alex Zhang
CCAF Office Assistants
If you would like to give us a hand at the Cherry Creek Arts Festival office, please email mailto:volunteer@cherryarts.org with your dates and time availabilities. This opportunity is not on the application, so please email with interest. The Arts Festival is looking for people to help with phones, mail, filing, laminating, data entry and general office assistance.
PODCAST Assistant
Skills: The ideal volunteer will have audio/video production and editing experience, as well as experience using Apple's Garage Band Software for post-producing podcasts about the Cherry Creek Arts Festival.
The Job: Helping to edit podcasts prior to the festival (May-June)
Helping to manage a video podcast booth at the Festival (July 4-6)
Hours: 30-40 total hours of distributed time (including booth time at festival)
If you are interested, please contact Carol Hiller, Volunteer Manager directly at 303-282-5073 or caroleyii@aol.com
Instructions for Completing Your Application
1. Please submit all requested information.
2. Use one form per person. If you want to be scheduled with a friend, please indicate on the form.
3. Committee Choice: Review the list of committees and fill in your choice(s) on the registration form. Please Note: Some committees require a full day commitment.
4. Committee assignments are made on a first come, first served basis, so please send in your application early. You will receive your assignment from the Arts Festival office by mail or email. Volunteers who want to work together should indicate on your form but each volunteer must complete their own application.
5. Volunteers 14 years of age or younger MUST be accompanied during their assignment by an adult authorized to supervise them – no exceptions.
6. You must check the box that you have read the 2008 Volunteer Program Information and Waiver.
Cherry Creek Arts Festival
2 Steele Street, Suite B-100
Denver, CO 80206
Phone: 303-355-ARTS(2787) ext. 207
Fax: 303-355-2788
www.cherryarts.org
Email: volunteer@cherryarts.org
*You must fill in all required fields or the application will not go through. Please double-check before clicking submit.